Hire & Sales Administrator - VR/23963

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Status: Temp/Contract
Location: Bridge of Don, Aberdeen
Rate: Available Upon Request

Available at either a temporary to permanent or permanent basis, we are working with a leading equipment company in their search for a Hire and Sales Administrator.

    

Your role will see you produce certifications, process sales/hire invoicing, settling all invoice queries. You will conduct credit control to improve debtor days and engage in month end routines.

    

Individuals with demonstrable sales/project invoicing experience are encouraged to apply. Candidates should ideally be available immediately or at short notice.

     

Reporting into the Hire and Sales Manager, you will undertake the following:

  • Constructing and checking certificates for all work orders.
  • Processing SAP orders in line with existing client contract.
  • Collating and inputting invoice data for specified client contracts.
  • Preparing monthly sales invoices; ensuring all invoices are reviewed for accuracy and are posted in line to meet monthly deadlines.
  • Ensuring that project invoicing is carried out in accordance with the terms and conditions of contracts and internal targets are met, along with timely resolution of commercial disputes of invoice queries.
  • Carrying out checks in reference to invoice check sheet and process ensuring all relevant documentation is present and correct.
  • Carrying out invoice investigations as required and keep invoice query log up to date.
  • Contacting customers where appropriate to assist Sales/Hire Team in resolving invoice queries in a timely manner.
  • Raising credit requests when required, seek authorisation signatures, creating credits and updating spreadsheets.
  • Ensuring any accruals are captured, invoiced if required or re accrued accordingly.
  • Working closely with Finance and Operations to report on, and action, Aged Debtors Days, implementing credit control.

    

An ability to meet tight deadlines and hold effective communication skills is paramount for this role.

    

TMM Recruitment

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