Main duties and responsibilities include:

• Ensuring the efficient running of internal and external communications e.g. receiving incoming calls/mail and dispatching outgoing calls/mails.
• Providing general administration support including, but not limited to, out-going correspondence, emergency response rotas, distribution of documents (internal and external) and ensuring distribution lists and address directories are kept up-to-date.
• Assisting in travel arrangements, (building) access, meeting room reservations, discipline activities and lunch orders.
• Preparing and organising activities, events and meetings; preparing and distributing meeting minutes as directed.
• Filing, processing, and maintaining relevant (department, project) information on company systems.
• Focal point for facilities visits (e.g. utilities, air conditioning, IT and security) and escalating matters arising from facilities to the right department.
• Assisting with key document manual and electronic filing and liaison with Document Control.
• Administrative tasks associated with new staff and temporary personnel.

Applicants to this role require:

• Demonstrable experience in a similar office admin / reception position.
• Strong organisational skills and attention to detail.
• Adaptable, flexible, and able to work both individual and as part of a team.
• Excellent written and verbal communication and interpersonal skills.
• Experience in Microsoft Office packages and applications.

What’s in it for me? (the applicant)

• You will receive; a competitive salary, on a pro rata basis based upon 20 hours work.
• A competitive annual leave entitlement.
• A comprehensive suite of health and well-being benefits.
• Attractive pension arrangements.
• A welcoming family focused company which offers room for growth, autonomy, and a busy social calendar.

TMM Recruitment