Main duties and responsibilities

• Producing and delivering compliant, professionally produced proposals within customer defined timeframes.
• Working closely with colleagues in the Business Development Department and other stakeholders across the organisation in qualifying new opportunities to tender.
• Coordinating proposal input from a variety of stakeholders, typically involving contributions from sales, solutioning, marketing, product teams, finance, commercial, legal and project delivery.
• Consolidating sections and/or documents developed by others team members into the required tender format.
• Ensuring proposal documents follow corporate branding guidelines, standard formatting and quality standards and provide advice on flow, language and grammar to content owners.
• Providing administrative support to the Bids and Proposals Team, including maintaining the company’s CRM systems, maintenance of the team’s library of bid responses and other bid resources.
• Proactively scanning for funding and tender opportunities for the team, working closely with the Marketing Manager.
• Championing collaboration tools, document management and version control best practices.
• Maintaining, making available and backing up master document sets. Assisting in the running of the bid and sales processes including organising meetings and taking minutes.
• Pro-actively engaging with the Sector Sales Teams to continuously refine and improve procedures and share best-practice in the team.
• Developing knowledge of specific products and key sectors across the sales portfolio.
• Providing ad-hoc support to the Business Development Team when required, as agreed with the Chief Commercial Officer.
• Demonstrate a personal commitment to Quality, Health, Safety and the Environment.
• Apply the company’s, and where appropriate the client company or venues, Quality, Health, Safety and Environment Policies and Safety Management Systems.
• Promote a culture of continuous improvement, and lead by example to ensure company goals are achieved and exceeded.

Applicants to this role require

• Commitment to first-class customer service to deliver the highest quality of work and support to the team.
• Excellent communication and relationship-building skills including the ability to work with a range of stakeholders.
• Excellent IT skills, including Microsoft Office packages and experience of working with a variety of CRM systems.
• Ability to multi-task, with a flexible approach that can cope with meeting time critical deadlines and changing priorities.
• Excellent attention to detail.
• Commitment to team working and the ability to work harmoniously and cooperatively with colleagues.
• Ability to engage effectively with customers when necessary to receive and communicate information, discuss issues, and resolve basic problems.
• Flexible, positive, can-do attitude.

TMM Recruitment INDSCC