Bids and Proposals Assistant - VR/27778

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Status: Permanent
Location: Aberdeen
Rate: Available Upon Request

We are supporting our client with sourcing a Bids and Proposals Assistant. This will be a permanent full time role based in Aberdeen. You will be supporting the Business Development Team to manage and ensure the delivery of efficient and high-quality tender submissions to potential customers as well as the development and submission of funding opportunity bids and maintain the data in the CRM system and keeping the client data up to date will be part of the role.


Main duties and responsibilities

  • Producing and delivering compliant, professionally produced proposals within customer defined timeframes.
  • Working closely with colleagues in the Business Development Department and other stakeholders across the organisation in qualifying new opportunities to tender.
  • Coordinating proposal input from a variety of stakeholders, typically involving contributions from sales, solutioning, marketing, product teams, finance, commercial, legal and project delivery.
  • Consolidating sections and/or documents developed by others team members into the required tender format.
  • Ensuring proposal documents follow corporate branding guidelines, standard formatting and quality standards and provide advice on flow, language and grammar to content owners.
  • Providing administrative support to the Bids and Proposals Team, including maintaining the company’s CRM systems, maintenance of the team’s library of bid responses and other bid resources.
  • Proactively scanning for funding and tender opportunities for the team, working closely with the Marketing Manager.
  • Championing collaboration tools, document management and version control best practices.
  • Maintaining, making available and backing up master document sets. Assisting in the running of the bid and sales processes including organising meetings and taking minutes.
  • Pro-actively engaging with the Sector Sales Teams to continuously refine and improve procedures and share best-practice in the team.
  • Developing knowledge of specific products and key sectors across the sales portfolio.
  • Providing ad-hoc support to the Business Development Team when required, as agreed with the Chief Commercial Officer.
  • Demonstrate a personal commitment to Quality, Health, Safety and the Environment.
  • Apply the company’s, and where appropriate the client company or venues, Quality, Health, Safety and Environment Policies and Safety Management Systems.
  • Promote a culture of continuous improvement, and lead by example to ensure company goals are achieved and exceeded.


Applicants to this role require

  • Commitment to first-class customer service to deliver the highest quality of work and support to the team.
  • Excellent communication and relationship-building skills including the ability to work with a range of stakeholders.
  • Excellent IT skills, including Microsoft Office packages and experience of working with a variety of CRM systems.
  • Ability to multi-task, with a flexible approach that can cope with meeting time critical deadlines and changing priorities.
  • Excellent attention to detail.
  • Commitment to team working and the ability to work harmoniously and cooperatively with colleagues.
  • Ability to engage effectively with customers when necessary to receive and communicate information, discuss issues, and resolve basic problems.
  • Flexible, positive, can-do attitude.


TMM Recruitment INDSCC

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