Board Administrator - VR/29129

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Status: Permanent

Location: Aberdeen

Rate: Available Upon Request

As Board Administrator, you will be supporting on a full time, permanent basis, providing efficient and effective support to company board meetings. You will be required to organise meetings, prepare and publish meeting papers and presentations, minute meetings and follow up actions as appropriate. This role will be based in Aberdeen City Centre.

Alongside the above, the main duties of the role will also include;

Ensuring Board members have been briefed and have the appropriate documentation for all meetings and events.
Producing reports, papers and presentations and maintaining effective electronic filing of Board and sub-committee documentation.
Organising meetings and events as directed including sending invites, booking venues and refreshments, making travel arrangements and organising attendees’ guests.
Arranging accommodation for Board guests as appropriate.
Assisting with the setting up of effective business processes to facilitate the smooth running of the board.
Always maintaining confidentiality and security of information.
Providing effective communication and stakeholder management both internally and externally.

Applicants to this role require

Experience of working as a Board Administrator and senior level.
Experience of producing Board reports and meeting minutes.
Proficiency in MS Office – Word, Excel and PowerPoint.
Strong numeracy skills.
Excellent time management skills and ability to multi-task and prioritise work and deliver consistent workload.
Ability to be flexible in working hours.
Strong attention to detail, problem solving, organisational and planning skills.
Excellent written and verbal communication skills.

What’s in it for me? (the applicant)