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Document Controller - VR/23748

Status: Temporary
Location: Westhill, Aberdeen
Ref: VR/23748
Rate: Available Upon Request

Join a global leader in the delivery of offshore projects and services for the energy industry. This is a 12-month fixed-term contract to cover maternity leave.


In your role as Document Controller, you’ll be responsible for supporting all aspects of document control within a project, ensuring systems, processes, and reporting requirements for both internal and external clients are met.


Duties and Responsibilities:

  • Maintaining a comprehensive document control system, as required to fulfil the requirements of any specific project.
  • Ensuring all documentation, drawings and specifications are up to date and at the correct revision.
  • Responsibility for project document as built and archiving documentation.
  • Acting as the contact person for the document control system within projects.
  • Presenting document control processes and systems at the kick-off of new projects and to new project employees.
  • Participating in the discussion of the “Subcontractor Document Register” during project and supplier kick-off meetings.
  • Assisting the Document Control Team Leader in maintaining a consistent controlled approach to document control processes.
  • Ensuring compliance with company procedures and contractually agreed conditions.
  • Responsibility for assisting with archiving of project documents, ensuring that retained information is in date and relevant.
  • Participating in internal audits as directed.
  • Acting as the focal point for all project documentation, accounting for all documentation received and transmitted.
  • Ensuring that all project documentation is controlled and expediently distributed as per the specific distribution requirements.
  • Monitoring and reporting of document status by the use of reporting tools.
  • Ensuring that internal departments produce documentation within the MDR planned dates.
  • Supplying documentation for mobilisation and for compiling manuals as appropriate for as-built review etc.
  • Using reports, advise the client, subcontractor, Project Manager and team members on a weekly basis, the status of documents and comments internally and externally.


Applicants to this position should have previous experience in a similar Document Controller role, ideally within a subsea oil and gas environment. You’ll need excellent communication, organisational and administrative skills, as well as competence in the use of Microsoft Word and Excel.

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