The purpose of this job is to provide secretarial and administration support to 2 company boards and also providing PA support to the Commercial Director and Digital Tech Director.

Main Duties Include:

• Maintaining a schedule for board meetings to support the team to prepare board agendas and papers within the required time schedule.
• Co-ordinating preparation of CEO update and operational updates for board meetings.
• Preparing, formatting, and issuing board papers and agendas.
• Attending and taking minutes of board meetings.
• Producing and distributing board minutes.
• Arranging catering for board meetings.
• General communication with board members.
• Arranging and preparing inductions for new board members.
• Monitoring key company governance dates, including appointment, reappointment and resignation dates of board members.
• Coordinating annual review of board terms of reference and supporting Company Secretary in all other company governance matters as requested.
• Providing cover for Admin colleagues at other sector board meetings as requested.
• Maintaining schedule of board meeting dates for all ONE Boards.
• Assisting with diary and email management.
• Organising appointments and meetings as requested.
• Preparing correspondence and typing as required.
• Organising travel and accommodation as required.
• Answering and liaising with callers and respond to email enquiries.
• Maintaining meeting room diaries.
• Preparing presentations.
• Photocopying and scanning documents.
• Co-ordinating catering arrangements for meetings as appropriate.
• Organising meetings and appointments as required.
• Providing admin support for Leadership Team members as required.

Required Practical Experience:

• Experience of working in a senior administration role.
• Experience of working as a Board PA.
• Experience of producing Board Reports.
• Proficiency in MS Office, Word, Excel, and PowerPoint.
• Ability to take and produce minutes.

Required Personal Attributes:

• Excellent time management skills and ability to multi-task and prioritise work.
• Ability to be flexible in working hours.
• Attention to detail and problem solving.
• Excellent written and verbal communication skills.
• Strong organisational and planning skills.
• A strong cultural fit and commitment to the values and ethos of the business.

TMM Recruitment