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Proposals Coordinator (Part-time) - VR/23753

Status: Temporary
Location: Portlethen, Aberdeenshire
Ref: VR/23753
Rate: Expectations to be discussed

Proposals Coordinator required for a temporary contract to cover maternity leave. This is a part-time position, with 25 working hours per week.


As Proposals Coordinator, you’ll provide commercial and administrative support to the sales team; delivering high-quality proposals aligned to client RFQ requirements.


Duties and Responsibilities:

  • Managing the bid process, aligned with internal procedures and focused on the delivery deadline.
  • Acting as the focal point for all incoming RFQ communications; from initial enquiry through to final award.
  • Handling all clarifications, proposal submissions and coordinating negotiations.
  • Creating bid content including Excel quotations, Visio org charts, PowerPoint case studies and working with XaitPorter.
  • Supporting the Sales and Commercial Team, planning and attending regular tender progress meetings as required.


Applicants to this position should have previous experience in a similar role. You’ll need to be comfortable working to deadlines and should have excellent communication skills, as well as a positive attitude. IT skills are essential, you’ll need proficiency in Microsoft Excel, Word and Visio. Experience of XaitPorter or another proposal management software would be advantageous.


TMM Recruitment

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