Purpose of role:

As Proposals Coordinator, you will support the Business Development Team in the proposals production process to deliver high-quality, well presented submissions. Preparing and producing pre-qualification and other bid documentation in area of responsibility.

Duties and Responsibilities:

• Coordinating and compiling ITT and RFQ documents using company systems including XaitPorter.
• Ensuring document content is accurate, visually appealing, delivered to rigid deadlines and in compliance with BD QMS.
• Liaising with Sales or Client Account Managers and formulate ITT actions and complete tender task list.
• Leading regular progress update meetings with ITT stakeholders.
• Coordinating timely responses from designated parties for inclusion into ITT document.
• Compiling the ITT document and submitting to the client.
• Collating and updating accurate track records for services for inclusion into ITT documents.
• Maintaining a bid library archive in XaitPorter.
• In conjunction with Sales and Client Account Managers, collating monthly sales and marketing report.
• Collating and distributing client contact reports and maintaining the client contact database.
• Providing training and support to administration resources within BD Team.

Applicants to this position should offer:

• Previous experience in similar role.
• Experience with Salesforce or similar CRM type software.
• Experience with XaitPorter and database management systems preferred.
• Highly proficient in Microsoft office (Excel, PowerPoint and Word).

INDSCC TMM Recruitment