This 18-month contract will be providing technical and administrative support to the HSSEQ Team.

Typical duties include but are not limited to:

• Developing and maintaining technical databases and spreadsheets.
• Acting as the focal point for HSSE incident records and reports and monitoring the progress of corrective and preventive actions required to be taken through to close-out.
• Acting as the Onshore First Aiders Coordinator and ensuring that the procedural arrangements are in place.
• Controlling and managing HSSE-related documentation sent to or received from industry regulators, tracking progress in relation to commitments made to regulators and facilitating close-out of actions.
• Ensuring an effective document management system is developed and maintained for HSSEQ team documentation, records, information, training materials, etc. and acting as the focal point for the distribution / issue of information.  May be required to assist with the management of the HSSEQ elements of the management system.
• Maintaining an appropriate level of awareness of HSE legislation.
• Coordinating HSSEQ-related and departmental training programs / events.
• Providing administration support to the department as required e.g. monitors the HSSEQ budget, initiating purchase orders, ensuring invoices are approved in line with accounting procedures / authorities, preparing reports, meeting notes / minutes, presentations, travel arrangements, projects support, monitoring inboxes (HSSEQ, Intelligent Safety).
• Acting as a HSSEQ Sharepoint Super user
• Coordinating and facilitating meetings.
• PA duties to HSSEQ Director (diary management).

Required Skills / Qualifications:

• NEBOSH certificate or working towards an HSE-related qualification.
• Considerable experience in an administration role within a technical environment.
• Proven ability to work effectively within a team and on own initiative.
• Excellent IT skills, in particular Microsoft Outlook, Word, Excel, PowerPoint.
• Experience of database management.
• Experience of working in an HSE environment within the oil and gas industry.
• Basic knowledge and understanding of H&S legislation.
• Knowledge of ORACLE / SAP / other accounting systems.
• Knowledge of accident / incident investigation and reporting systems e.g. Impact, Synergi.
• Excellent communication skills – at all levels.
• Good planning and organisational skills with the ability to manage own workload, meet tight deadlines and deal effectively with changing priorities.
• Ability to prepare technical reports and documentation.
• High level of accuracy with an eye for detail.
• Good documentation/information management skills.
• Motivated and enthusiastic.