Reporting to the Executive Assistant, you will be supporting with a variety of administrative tasks including;

• Answering the telephone, taking messages and passing these on.
• Greeting and signing in and out visitors to the building, offering refreshments and announcing the arrival of visitors.
• Accepting deliveries to the building, sign for packages and deliver/alert appropriate person of their arrival. Also dealing with contractors to the building, i.e. fire alarm maintenance, air conditioning, recycling etc.
• Tracking the visitor car parking.
• Stock checking all office stationery supplies and ordering as and when needed.
• Post outgoing mail and where necessary, take mail to the post office obtaining receipts and proof of purchase. Responsibility of distributing incoming mail and booking Couriers when required.
• Booking refreshments/lunches for delivery to the building as required.
• Booking taxis as required and supporting with offshore travel bookings.
• Organising food related stock for team and setting up coffee machine, ordering/purchasing supplies when needed.
• Organising the payment of invoices.

Applicants to this role require

• Friendly and approachable attitude with a flexible, positive can-do attitude.
• Ability to work unsupervised and act on own initiative.
• Strong organisation skills and attention to details.
• Ability to work to deadlines and multitask.

TMM Recruitment