Administration Assistant (Operations) - VR/29598

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Status: Permanent
Location: Aberdeen
Rate: Available Upon Request

Leading energy service company requires an Administration Assistant (Operations) on a full time, permanent basis to provide support to key members of business operations. This role is well suited to an individual who comes from a strong administrative background, has the ability to work under pressure and meet delivery schedules alongside timesheet processing/data input.


Reporting to the Workshop Manager, duties will include:

  • General office administration duties, including filing, scanning and record maintenance.
  • Answering phone calls and greeting visitors.
  • Attending to any correspondence and emails from all internal/external sources, as required.
  • Acting as communications relay ensuring all parties receive necessary and accurate information.
  • Preparing memos, emails, reports, and other correspondence – issuing out to teams and departments on behalf of team or senior staff.
  • Scheduling internal and external meetings and record and circulate meeting minutes.
  • Ordering and taking stock of office supplies.
  • Assisting in the compilation of operations documentation, both internally and for client issue.
  • Daily processing of workshop personnel timesheets and facilitating various teams with data input.


Applicants to this role require

  • Experience in a similar role.
  • IT skills, particularly Microsoft Office: Excel, Word, and PowerPoint.
  • Strong organisational and planning skills.
  • Strong interpersonal and communication skills, both written and verbal.
  • Ability to work under pressure.
  • Attention to detail and accuracy.
  • Problem solving skills.
  • Ability to work on own initiative.
  • Flexible and motivated.


TMM Recruitment

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