Legal PA - VR/27586

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Status: Permanent
Location: Aberdeen
Rate: Available Upon Request

Opportunity for an experienced PA to join a busy legal firm on a permanent basis. Candidates must have practical experience as a Legal Secretary or PA within a legal practice. Full duties can be found below for this role, based in Aberdeen City Centre.


This role will provide PA and secretarial support. Duties include: 

  • Undertaking the production / drafting of correspondence and appropriate documentation e.g., deeds, utilising firm precedents on behalf of fee earners and proof-reading documents to ensure accuracy is maintained.
  • Working to stated deadlines and adjusting priorities to accommodate changing needs.
  • Preparing Excel spreadsheets as required.
  • Liaising / coordinating fee earners’ diaries and responding to enquiries relating to availability.
  • Updating all fee earners’ clients and contacts (including CMS / marketing database) ensuring details are correctly logged.
  • Booking meetings with clients and contacts.
  • Liaising and proactively acting on behalf of fee earners with any member of staff or external client or contact.
  • Setting up new client matter files, in line with anti-money laundering compliance requirements (e.g., collating client ID and proof of address).
  • Managing fee earners inbox / sent items as required.
  • Undertaking filing / scanning / photocopying as required.
  • Completing pre-bills and issuing invoices to clients as required.
  • Understanding and applying correct procedures for administration duties for fee earners.
  • Utilising the firm's systems and procedures to fullest advantage.
  • Communicating effectively with fee earners and / or line manager regarding workflow and ability to assist.
  • Providing assistance throughout the firm as required.
  • Creating and maintaining effective working relationships with colleagues.
  • Actively seeking training where any need is identified.
  • Undertaking any other reasonable duties as requested by the fee earners or line manager.
  • Candidates must have experience in a practical legal PA role.

TMM Recruitment INDOS

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