In your role, you will generally provide all logistical and administrative support required by the Operations Team.

Duties and responsibilities include:

• Using Aspire system to support the Operational activities: updating POs, liaising closely with workshop on receipt of goods, creating delivery paperwork, editing, and amending jobs and creating returns.
• Closing out job cards once service sheet is received from workshop.
• Completing dangerous good declarations when required.
• Collating, scanning, saving, and filing all field paperwork.
• Entering supplier invoices into SAP/Odoo.
• Entering sales invoices and credits into SAP/Odoo.
• Submitting invoicing to clients.
• Expediting operational purchases.
• Updating job tracker and cost tracker with expenditure.
• Creating year end stock reports for Finance.
• Maintaining the shipping database with regard to all imports and exports.
• Liaising with shipping agent and Chamber of Commerce.
• Being the primary contact with customers for equipment Logistics.
• Preparing logistical paperwork.
• Sending out questionnaires to approved suppliers when ISO certificates are due for renewal.
• Updating spreadsheet and recording new ISO certificates.
• Liaising with new suppliers for completion of new supplier form.
• Recording training and certification.

Applicants to this role require:

• Similar industry experience.
• Purchase Order creation and processing.
• Danger goods & customs knowledge.
• International Freight forwarding.
• Good organisation skills.
• High attention to detail and accuracy.
• Good time management skills.
• Good communication skills.
• SAP and / or Odoo knowledge.
• ASPIRE prior knowledge.

TMM Recruitment INDSCC