Overview

Providing day to day service delivery for the planning, collection and timely submission of relevant documentation required for visas and/or work applications to support global offshore operations.

Duties and Responsibilities

• Regularly reviewing vessel schedules to ensure early engagement on visa campaigns.
• Liaising with internal and external stakeholders; crewing coordinators, offshore employees, visa agents, project teams and regional offices to ensure that timescales are possible for visas to progress.
• Attending project kick-off meetings to ensure visa requirements and timelines are fully understood.
• Making sure that Crewing Coordinators are informed in a timely manner regarding information and documentation required for visa application.
• Maintaining regular contact with visa agents/embassies/local area managers/lawyers to ensure visas are being processed in a timely manner.
• Ensuring all important documents, i.e. passport, are kept safe and returned to personnel.
• Liaising with projects, regional offices and HSEQ to ensure that in-country project briefing and travel packs are current.
• Ensuring Visa processes are continually updated with the latest requirements.
• Assisting Crewing Coordinator to organise travel and accommodation for personnel attending embassy appointments.
• Providing data to internal stakeholders on progress of a visa campaign.
• Where applicable ensuring the timely renewal of visas for countries.
• Immediately advising line manager of any delays with visas being issued.
• Providing absence coverage for other Visa Specialists.
• Processing business visas applications for onshore corporate personnel by liaising with relevant PA’s and visa agent.

Applicants to this role require

• Understanding of the offshore industry including the visa processes required to mobilise and travel personnel to international offshore worksites.
• Previous experience within a business visa and work permit application environment will be of advantage.
• Excellent organisational skills and ability to react to short notice changes to meet operational need.
• Well-developed communication and interpersonal skills, with the ability to deal with personnel at all levels.
• Proficient in the use of IT applications, including Microsoft Office and database systems.
• Strong administrative background and experience.
• High level of accuracy in provision of information and when checking information.
• Ability to work on own initiative.

What’s in it for me?

• A progressive role with an excellent employer, known for providing a rewarding, stimulating and enjoyable employee journey to their long-serving workforce.
• Hybrid working (up to two days per week from home) and flexibility regarding start/finish times.
• Onsite parking and a modern office with exceptional facilities.
• Extensive employee benefits.

TMM Recruitment INDHR