Administrator - VR/30677
Working exclusively with TMM, The Wood Foundation (TWF) are currently recruiting for a full time, permanent Administrator. This will be based at their offices in the West End of Aberdeen, with access to parking. TWF are committed to building knowledge and expertise through the design and leadership of innovative programmes to inform practice, influence change, and identify opportunities to continue developing Scotland’s young people. An exciting opportunity for an individual to join an organisation who strive to make a difference.
Working within a small Administrative Team and reporting into the Office Manager, you will be responsible for providing smooth and efficient administrative support to the organisation.
Main duties and responsibilities include, but are not limited to:
- Handling general office duties including ordering stationery, coordinating couriers and recording mail, answering phones, and being the first point of contact for visitors.
- Providing frontline support and information to TWF’s external stakeholders through telephone and email contact, coordinating multiple email inboxes, dealing with approaches in a prompt and professional manner, and referring all queries to the appropriate colleague.
- Providing support to the UK Management Team including, but not limited to, meeting coordination and preparation, travel, and other general administration tasks.
- Assisting with the coordination and support of meetings including preparing and distributing agendas, documenting actions, and circulating meeting minutes.
- Supporting with TWF event and meeting planning including, but not limited to, arranging meeting rooms, coordinating catering, shortlisting venues, organising delegate lists, preparing, and distributing resources, and providing support at larger events.
- Providing administrative support for the charitable programmes directly delivered by TWF, ensuring all administration processes are implemented appropriately to support TWF’s operational activities.
- Updating and maintaining SharePoint to ensure accurate auditing and timely reporting.
- Providing logistical planning support for operational programme delivery.
Applicants to this role require:
- Previous experience in an administrative role essential.
- Working knowledge of the full Microsoft Office 365 suite and SharePoint.
- Strong attention to detail.
- Good oral and written communication skills, with confidence in dealing with organisation communications.
- Strong organisation and time management skills.
- Flexibility and initiative, with the ability to reorganise workflow based upon competing priorities.
- Confidentiality is this position is vital – must understand importance of handling sensitive information.
What would this mean for me?
- Working for a unique organisation founded by Sir Ian Wood, who hold company values to the highest importance.
- Competitive holiday allowance.
- Private healthcare, life assurance and desirable employer pension contribution upon completion of probation.
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