The post holder will be required to be highly organised, confident, and mature in their approach and be comfortable dealing with people at all levels both internally and externally.

Main duties and responsibilities

• Co-ordinating contract document approvals, ensuring all approval requests are sent out in a timely manner to the correct approvers while highlighting any delays to C&P Teams.
• Co-ordinating bank guarantees received from suppliers, monitoring validity dates, informing contract holders of expiry dates and taking required actions.
• Being responsible for the registration of the contract representative community in all required C&P tools and training, including co-ordination of appointment memos and follow up of training completion statistics.
• Onboarding and transferring updates to C&P process and tools, ensuring access are up to date with the current organisation.
• Being a focal point for the single source bid waiver approval process, ensuring bid waiver applications are monitored, approved, recorded, and reported in accordance with governance rules.
• Assisting with the preparation and delivery to C&P leaders of a monthly contract status report collating and checking data from various sources.
• Cross-checking information and updating procurement planning, compliance status and training requirements.
• Assisting with the preparation of C&P performance indicator reporting, monitoring progress through the month, expediting open actions with responsible parties and participate in the compilation of results at the end of each month.
• Monitoring the use of C&P SharePoint site to ensure all documents are stored correctly, are easily accessible and in accordance with document retention schedules.
• Providing efficient administrative support to C&P team as required including travel arrangements.
• Being responsible for the delivery of allocated adhoc C&P reports and administration requirements.

Applicants to this role require

• Previous experience in a similar role and an understanding in procure to pay processes and tools.
• Working knowledge of SAP Materials Management.
• Good communication skills with the ability to constructively influence decisions or ways of working.
• Strong coordination and administration skills with ability recognize priorities, organise, and manage own workload to required deadlines.
• Strong attention to detail and organisation skills with ability to recognize and simplify inefficient processes.

TMM Recruitment INDSCC

Email:supplychain@tmmrecruitment.com