Overview

• You will provide administrative assistance to the Crewing Team, whilst working closely with Recruitment, HR and Operations Teams.
• You will gain oversight of the entire personnel mobilisation/demobilisation process, ensuring the function runs smoothly and efficiently.

Main duties and responsibilities

• Assisting the Crewing Team with project crew allocation, scheduling and facilitation of crew changes.
• Assisting with arranging travel and accommodation and any other logistical requirements for project personnel, focusing on cost-effective solutions to meet commercial goals.
• Recording offshore personnel movements for projects, recording accurate crew changes, training, crew availability and project uplifts.
• Maintaining offshore personnel records and certification, performing competency validations as required.
• Assisting with the process of obtaining second passports, visa applications and work permits.
• Assisting with validation and approval of offshore personnel timesheets and expense claims, highlighting any payroll queries.
• Recording offshore personnel holidays or leave requirements.
• Ordering, logging and arranging delivery (if necessary) PPE requirements for offshore personnel.
• Assisting with preparing project assignment conditions, travel letters and any other necessary documentation for travel or projects.
• Raising purchase orders and validating costs.
• Updating and formatting onshore and onshore/offshore personnel CVs to company standard.
• Providing administration support for training, development and competencies for offshore personnel.
• Maintaining up-to date project documents and vessel briefs.
• Assisting with project-specific tasks and new business initiatives, offering suggestions for increased crewing efficiency.
• Contributing to the weekly Crewing meetings.
• Participating in out of hours on-call rota.

Applicants to this role require

• Demonstrable experience in an administrative role, ideally within a Crewing team or offshore environment.
• IT and systems proficiency.
• Strong organisation skills, with the ability to work at pace and juggle conflicting, ever-changing priorities.

Additional information

• Progressive and very visible role within a supportive environment, and a clear pathway towards promotion and progression.
• Hybrid working is available after an initial training/settling-in period.
• Flexibility around start/finish times.
• Excellent office facilities, including an onsite gym.

TMM Recruitment INDHR

Email:hrteam@tmmrecruitment.com