Crewing Administrator - VR/29329

Status: Permanent
Location: Aberdeenshire
Rate: Available Upon Request

Opportunity to progress your career in the field of Offshore Crewing for a fast-growing business in Aberdeenshire. A key role within a fast-paced team, this PERMANENT vacancy is best suited to highly-organised, administration-focused individuals with working knowledge of the offshore industry.



  • You will provide administrative assistance to the Crewing Team, whilst working closely with Recruitment, HR and Operations Teams.
  • You will gain oversight of the entire personnel mobilisation/demobilisation process, ensuring the function runs smoothly and efficiently.


Main duties and responsibilities

  • Assisting the Crewing Team with project crew allocation, scheduling and facilitation of crew changes.
  • Assisting with arranging travel and accommodation and any other logistical requirements for project personnel, focusing on cost-effective solutions to meet commercial goals.
  • Recording offshore personnel movements for projects, recording accurate crew changes, training, crew availability and project uplifts.
  • Maintaining offshore personnel records and certification, performing competency validations as required.
  • Assisting with the process of obtaining second passports, visa applications and work permits.
  • Assisting with validation and approval of offshore personnel timesheets and expense claims, highlighting any payroll queries.
  • Recording offshore personnel holidays or leave requirements.
  • Ordering, logging and arranging delivery (if necessary) PPE requirements for offshore personnel.
  • Assisting with preparing project assignment conditions, travel letters and any other necessary documentation for travel or projects.
  • Raising purchase orders and validating costs.
  • Updating and formatting onshore and onshore/offshore personnel CVs to company standard.
  • Providing administration support for training, development and competencies for offshore personnel.
  • Maintaining up-to date project documents and vessel briefs.
  • Assisting with project-specific tasks and new business initiatives, offering suggestions for increased crewing efficiency.
  • Contributing to the weekly Crewing meetings.
  • Participating in out of hours on-call rota.


Applicants to this role require

  • Demonstrable experience in an administrative role, ideally within a Crewing team or offshore environment.
  • IT and systems proficiency.
  • Strong organisation skills, with the ability to work at pace and juggle conflicting, ever-changing priorities.



Additional information

  • Progressive and very visible role within a supportive environment, and a clear pathway towards promotion and progression.
  • Hybrid working is available after an initial training/settling-in period.
  • Flexibility around start/finish times.
  • Excellent office facilities, including an onsite gym.


TMM Recruitment INDHR

We're sorry!

Our website has detected that you are using an out of date or unsupported web browser (Internet Explorer Version 11 or below).

Please use a modern browser to access our site and revisit us once you have upgraded, thank you.

Download Google Chrome Browser
Download Chrome
Download Mozilla Firefox Browser
Download Firefox
Download Internet Explorer Edge Browser
Download IE Edge