Duties:

• Under the supervision of the Operations Manager - UK, co-ordinating crew scheduling for Field personnel. Scheduling and providing crew for operational requirements.  Crew competency information and ability will be reviewed to create a good balance of expertise on board and ensure the right crew is selected for customer specific requirements.
• Responsible for issuing any Assignment Letters as required.
• Liaising with UK Operational Teams on a day-to-day basis to discuss project requirements.
• Communicating employee movement and employee relations information to Project Managers to ensure effectively staffed projects.
• Managing crew certification, updating certification matrix and organising courses, ensuring offshore certification / medicals are current and up to date.
• Preparing and maintaining crew lists and reports for review by the Operations Manager – UK.
• Communicating with local HR and ensuring the complete and accurate maintenance and update of employee information in ibank on a daily basis.
• Monitoring and reviewing leave requests with operations to ensure staffing levels are appropriate.
• Monitoring crew days in country for international assignments to ensure company and personal compliance.
• Monitoring crew ability on each project to create a good balance of expertise on board.
• Liaising with Field personnel, Operations Manager, Project Managers to ensure issues regarding HR / Crewing are effectively resolved.
• Continuously reviewing the operation and making recommendations to the Operations Manager - UK on how to enhance the process.
• Booking flights / accommodation / car hire as required for personnel travel.
• Raising travel / accommodation requisitions.
• Arranging any business visa and work visa applications required by Field personnel.
• Assisting with any PPE requirements for Field personnel.
• Other duties as assigned.

Requirements:

• Previous Personnel Logistics / Coordination.

Desired:

• International Assignments experience.
• UK and International Visa experience.
• Oil and Gas offshore rotational experience.

Knowledge, Skills, Abilities, and Other Characteristics:

• Ensures that important information from management is shared with employees and others as appropriate and that others involved in a project are kept informed about developments and plans.
• Identifies and resolves problems in a timely manner.
• Prioritizes and plans work activities to use time efficiently.
• Demonstrates accuracy and thoroughness.
• Follows instructions, responds to management direction.
• Commits to additional hours of work when necessary to reach goal.
• Makes timely decisions and includes appropriate people in decision-making process. Ability to support and explain reasoning for decisions.
• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification.
• Understands business implications of decisions.