Main duties and responsibilities

HR

• Supporting the coordination of queries from employees, managers and external parties.
• Working closely with other HR Team members to identify, plan and deliver HR projects and improvements.
• Assisting in the absence monitoring, maintaining and reporting.
• Assisting with preparing for performance review processes and actively being involved in employee reviews to ensure employees receive an effective objective based probation period.
• Supporting and taking a lead role in the HR administration process and working in all areas of the ‘recruitment life cycle’.
• Supporting the advertisement of UK vacancies and administering the recruitment system to advertise roles.
• Liaising with Hiring Managers throughout the recruitment process and arranging and attending interviews when required.
• Providing with issuing and maintaining UK employment contracts and contract variations along with ensuring completion of the necessary employee checklists.
• Contributing to maintaining accurate and complete employee records and files electronically within the company network and HR site ensuring all records are kept up to date and data quality is maintained.
• Supporting with the onboarding process to ensure all employees are effectively inducted to the company.
• Facilitating the relevant mandatory training being issued as part of their new start pack.
• Building strong working relationships with team members and all levels of staff.

Training

• Acting as the main point of contact for training and competence within the UK (supporting a Training & Competency Manager).
• Coordinating any training and competence administration.
• Issuing induction training for all new starts.
• Super user of training and learning management systems.
• Focal point for group training bookings where multiple regions are involved. 
• Scheduling all training school activities globally for tool training and providing support to the Technical Trainer to maximise training delivered on site/remotely.
• Arranging dates for training with external parties along with completing the training administration.
• Managing the coordination of generating completion certificates and ensuring the Training Management System is up to date.
• Building relationships with local training providers.
• Liaising with departments to ensure training needs are met.
• Providing monthly KPI reports along with global spend and training expirations.
• Providing support to Regional Training Coordinators.
• Main contract for funding opportunities.
• Providing support to apprentices through college enrolments and facilitating visits from college assessors.
• Supporting the graduate development scheme and IMechE.
• Developing systems relating to training and competence.
• Developing departmental training matrix and gap analysis.
• Working alongside operations to ensure training needs are met in line with personnel/operational logistics.
• Reducing risk by making sure all safety critical training is actioned and kept in date.
• Collaborating with the regions to ensure training and competency processes are standardised across the group.
                   

Applicants to this role require

• Experience in a similar role within the Energy industry.
• CIPD qualification/membership (desirable)
• Demonstrable HR support experience.
• Experience with developing training systems and materials (desirable).
• Ability to deal with people at all levels.
• Previous knowledge of databases and spreadsheets.

TMM Recruitment INDHR

Email:lamcintyre@tmmrecruitment.com