HSEQ / Management System Coordinator - VR/31303
Join an Aberdeen-based specialist in subsea robotics and take the lead on developing and improving an Integrated Management System. This permanent staff role is ideal for someone who thrives on organisation, collaboration, and continuous improvement. The role sits within the HSEQ Team, reporting directly to the HSEQ Director. While it provides some ad-hoc administrative support to the wider HSEQ function, the emphasis is firmly on management systems development and coordination rather than traditional HSEQ activities.
This is a permanent staff position based in Aberdeen, working 37.5 hours per week (8:30am – 5:00pm with a 1-hour unpaid lunch). After probation, hybrid working is available, with the option of up to one day working from home each week.
The Role
This is a replacement position, and after an initial training and probationary period, the successful candidate will become the focal point for the Integrated Management System (IMS), taking ownership of its development, maintenance, and continuous improvement. This includes ensuring compliance with ISO 9001, ISO 14001, and ISO 45001 standards, liaising with internal teams to align processes with business needs, and supporting external audits and client requirements.
Key responsibilities include:
- Managing and updating documentation within the IMS across all departments.
- Supporting continual improvement of the management system and related processes.
- Liaising with software and IT providers to resolve system issues and implement changes.
- Training employees in the use and application of the management system.
- Monitoring compliance through audits and spot checks, ensuring follow-up actions are completed.
- Assisting with client questionnaires, project-specific documentation, and tender support.
- Providing limited HSEQ administrative support when required.
Candidate Profile
The ideal candidate will bring experience in a coordinator or administrative role within HSEQ or management systems, along with knowledge of ISO 9001, ISO 14001, and ISO 45001. Strong IT skills (Microsoft Office packages) and excellent organisational abilities are essential.
Desirable qualifications and experience include:
- A relevant HSEQ qualification (or working towards one).
- NEBOSH General Certificate or H&S SVQ Level III.
- Internal/Lead Auditor certification.
- Experience with accident/incident investigation, COSHH, and risk assessment training.
Personal Attributes
- Strong communication and presentation skills.
- Highly organised with excellent attention to detail.
- Personable, adaptable, and able to engage with colleagues across all levels of the business.
- Honest, trustworthy, and proactive in problem-solving.
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