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Office Administrator / Receptionist - VR/25598

Status: Permanent
Location: Portlethen, Aberdeenshire
Ref: VR/25598
Rate: Available Upon Request

Located in Portlethen, this appointment will be on a full-time, permanent basis of 40 hours per week. Hybrid working may be applicable and experience in a similar Office Admin role would be essential. Candidate will be involved with taking and directing calls, diary management, booking travel and organising events.

    

Duties include but are not limited to:

  • Greeting visitors and processing visitor information at Reception Desk.
  • Taking and directing incoming telephone calls.
  • Assisting with diary coordination and management.
  • Making / assisting in travel arrangements and expenses in liaison.
  • Coordinating and organising activities for the office.
  • Coordinating Marketing Material, Exhibits with Line Manager.
  • Administrative tasks associated with new staff and temporary personnel.
  • Providing general administration support depending on priorities and workload, including but not limited to out-going correspondence, emergency response rotas, meeting minutes and spreadsheets.
  • Meeting room and VC management and coordination where required.
  • Managing and progressing all documents that require Management authorisation or approval.
  • Assisting with key document manual and electronic filing and liaison with Document Control.
  • Maintaining stationary supplies, company files and library.
  • Focal point for facilities visits (e.g. utilities, air conditioning, IT and security) and escalates matters arising from facilities to the right department.

TMM Recruitment INDOS

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