• Commercial Manager.

Close working relationships with:

• Commercial department.
• Sales team.
• Projects department.
• Personnel Logistics.
• QA&HSE department.
• HR department.
• Other Commercial departments at other locations.

Purpose of job:

• To support the Commercial department in all aspects of work; in particular, department administration required for the preparation and submission of tenders and other commercial documentation.
• Be a super user in both CRM and Sharepoint and assist other users in the company.
• Support the monitoring, collection and distribution of market intelligence using internal and external sources on clients, competitors, the IRM and subsea market and the macro environment.

Proposal Coordinator duties:

• Providing direct support to the Commercial department.
• Management of the department bid register database and preparation of various reports.
• Management of the department approval forms and tracking of their status.
• Management of the department filing system including hard copies, network drive, folders and bid library.
• Assist with the preparation of tender documentation including editing and proof reading.
• Compilation of pre-qualification documentation.
• Attend department meetings and record minutes for distribution.
• Liaise with clients on receipt and on submission of each tender.
• Update department tracking whiteboards.
• Weekly update of asset schedule and distribution.
• Compile and update weekly MD's report and submit to Commercial Director and Managing Director for review.
• Ensure all commercial/technical templates are consistent and well designed.

Market Analyst duties:

• Collate relevant market intelligence data on clients, competitors, industry and related macroeconomic factors.
• Provide reports and analysis that will assist with the company's decision making processes.
• Prepare regular market reports to senior management that provide information relevant to the business.
• Carry out market analysis to support ad hoc business requests as required.
• Maintain various databases relating to clients, market and competitors.

General duties:

• Assist in the improvement of working practices of the department.
• Other general duties as required.

Qualifications/skills/experience and personal attributes required:

• Previous work experience, preferably in similar environment.
• Used to working in a dynamic team within a busy environment.
• Flexible and open to changing priorities and managing multiple tasks simultaneously within tight deadlines.
• Ability to manage a high level of work whilst maintaining a high standard of accuracy and attention to detail.
• High level of IT skills, experienced in Microsoft Excel, Project, Adobe Writer and an advanced user of Microsoft Word, PowerPoint and Outlook.
• Good written and verbal communication skills including copy editing experience, grammar, style, spelling and punctuation.
• Flexible approach to working hours - occasional out of office hours working required.
• Oil and gas subsea sector experience preferred.
• Keen to be developed.