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Senior Proposals Coordinator – VR/25134

Status: Permanent
Location: Dyce, Aberdeen
Ref: VR/25134
Rate: Available Upon Request

Join an award-winning organisation offering full-cycle services and solutions to the energy industry.


In your role as Senior Proposals Coordinator, you’ll support the Business Development / Sales Team with the coordination and compilation of Invitation to Tender (ITT) and Request for Quotation (RFQ) documents. You’ll also manage remotely-located direct reports, including personal development, support and mentoring.


Duties and Responsibilities will include:

  • Supervising, coordinating and compiling best-in-class ITT and RFQ documents, using systems including XAIT Porter. Ensuring content is accurate, visually appealing and delivered within agreed timeframes.
  • Coordinating the remote Bid Support Team; overseeing tender / bid preparation and approval.
  • Ensuring due diligence is completed on all bids prior to submission.
  • Supporting stakeholders in meeting deadlines and ensuring the accuracy and quality of their input.
  • Leading regular bid task-list meetings, ensuring any potential concerns are addressed.
  • Refining the bid process with lessons-learned from previous bids.
  • Developing and maintaining an accurate and comprehensive XAIT Porter Library to support bid and proposal compilation.
  • Liaising with relevant Sales or Account Managers and formulating the ITT task-list.
  • Compiling market surveys, pre-qualification, vendor questionnaires, expressions of interests, proposals and other client requested material.
  • In conjunction with product lines / regions, develop online price books and sales kits; comprising standard and internal product awareness and external sales presentations, pricing guidelines and features and benefit analysis.


Applicants to this position should have previous experience in similar role. Knowledge of a bid compilation system and QMS (e.g. XAIT Porter or similar) is required, as is experience of a Client Relationship Management (CRM) system.

TMM Recruitment INDSCC

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