Subcontracts Specialist - VR/28170

Status: Permanent
Location: Westhill, Aberdeenshire
Rate: Expectations to be discussed

This is a great opportunity for an experienced Subcontracts Specialist to join a business which puts its people at the heart of the organisation and prides itself on offering career development opportunities, flexible/hybrid working arrangements, and a competitive benefits package.


As Subcontracts Specialist, you’ll be responsible for developing and implementing procurement plans for assigned projects, the role will procure critical or complex permanent goods or services.


Duties & Responsibilities:

  • Contributing to the establishment of the Bidders List in accordance with the Approved Vendors Lists.
  • Contributing to the selection, management and performance monitoring of Vendors.
  • Preparing request for quotations/invitation to tenders for goods and services in line with, allocating budgets, quality and delivery targets.
  • Ensuring that all project subcontracts for the project provide best value and contractual position with regards to risk evaluation, budget adherence and delivery.
  • Preparing and coordinating the placement of subcontracts/purchase orders that ensures compliance with procurement strategies and project procurement plan.
  • Implementing and running the project procurement plan meetings on a weekly basis.
  • Organising KOM (Kick off Meetings) and attending PPM (Pre-production Meetings) with Vendors.
  • Following up the weekly progress of complex/critical packages awarded to suppliers.
  • Ensuring the follow-up of actions from the weekly progress meeting with relevant functions within the project.
  • Expediting orders and ensuring all documentation are received on time.
  • Expediting invoices and close out of projects in timely manner.
  • Negotiating any disputes that may arise in the supply chain.
  • Responsible for managing procurement budget and provide monthly cost reports.
  • Delivering briefs, updates and reports as and when required.
  • Completing an evaluation of a supplier’s performance/lessons learned with the Project Team as appropriate.
  • Developing ideas and strategies to improve operational efficiency, adding value, aiding business performance and working towards a strategy of continuous improvement.
  • Supporting the Category and Tendering Team with any assignments based on business workload activities within each group. Collaborating on work assignments across Subcontract, Category and Tendering activities will be required and also to strengthen cross-functional knowledge and experience within each team.


Our client is seeking a candidate with the following skills, experience and qualifications:

  • Relevant experience in the upstream Oil & Gas/Renewables industry and in Supply Chain Management.
  • Pre and post award experience in EPCI environment and experience in supporting EPCI Tenders within SCM.
  • IT proficient across the Microsoft Suite, SAP/SAP Ariba.
  • Effective communication skills, both verbal and written, maintaining positive collaborative relationships at all levels across a multicultural global environment.
  • Confident networking with an established ability to negotiate and influence.
  • Numeric, with the ability to work with detail and accuracy.
  • Pro-active planning and organising skills, able to identify and effectively prioritise workload and efficiently meet multiple, often competing deadlines.
  • Flexible to adapt to changing priorities within a fast-paced 24/7 global business.
  • Pro-active with a solutions-based approach, willing to challenge the status quo.
  • Demonstrates initiative and ownership to deliver workload unsupervised while focused to support wider team activities.
  • Committed to continuous improvement and identification of efficient work methods and processes.
  • CIPs (or other relevant industry qualification).


TMM Recruitment INDSCC

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