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Office / Accounts Administrator - VR/26609

Status: Permanent
Location: Westhill, Aberdeen
Ref: VR/26609
Rate: Available Upon Request

TMM Recruitment are supporting our client within the energy sector with the appointment of a permanent Office Administrator. This is a varied position which will involve finance and operation duties. This is an exciting opportunity for you if you have existing experience and are looking for a new challenge.

    

Accounts Payable:

  • Receipting, registering and coding of purchase invoices on a daily basis.
  • Matching invoices to commitments where possible and taking corrective action if required.
  • Validating invoices and routing for appropriate approval ensuring that the invoices are returned to Accounts Payable quickly enough to ensure we can pay within supplier terms.
  • Processing expense claims.
  • Responding to internal / external queries timeously.
  • Following up overdue invoices which have yet to be authorised by the business.
  • Performing weekly payment runs to suppliers and employees.
  • Setting up / amending vendors.
  • Supplier statement reviews.
  • Clearance of outstanding bank reconciliations items.

     

Accounts Receivable:

  • Preparation of sales invoices from sales orders and ensuring that corresponding stock adjustments are made.

     

Cash & Bank:

  • Posting all entries on at least a weekly basis.
  • Preparing monthly bank reconciliations, ensuring outstanding issues are cleared in a timely manner.
  • Preparing quarterly VAT return and ensure compliance with VAT / Intrastat legislation.

     

Operations:

  • General filing of confidential files.
  • Processing senior managements expenses.
  • General admin duties.
  • Arranging meetings.
  • Booking training courses.

     

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