Office / Accounts Administrator - VR/26609

Unfortunately this position is no longer available. Please use our job search function to find an alternative.
Status: Permanent
Location: Westhill, Aberdeen
Rate: Available Upon Request

TMM Recruitment are supporting our client within the energy sector with the appointment of a permanent Office Administrator. This is a varied position which will involve finance and operation duties. This is an exciting opportunity for you if you have existing experience and are looking for a new challenge.


Accounts Payable:

  • Receipting, registering and coding of purchase invoices on a daily basis.
  • Matching invoices to commitments where possible and taking corrective action if required.
  • Validating invoices and routing for appropriate approval ensuring that the invoices are returned to Accounts Payable quickly enough to ensure we can pay within supplier terms.
  • Processing expense claims.
  • Responding to internal / external queries timeously.
  • Following up overdue invoices which have yet to be authorised by the business.
  • Performing weekly payment runs to suppliers and employees.
  • Setting up / amending vendors.
  • Supplier statement reviews.
  • Clearance of outstanding bank reconciliations items.


Accounts Receivable:

  • Preparation of sales invoices from sales orders and ensuring that corresponding stock adjustments are made.


Cash & Bank:

  • Posting all entries on at least a weekly basis.
  • Preparing monthly bank reconciliations, ensuring outstanding issues are cleared in a timely manner.
  • Preparing quarterly VAT return and ensure compliance with VAT / Intrastat legislation.



  • General filing of confidential files.
  • Processing senior managements expenses.
  • General admin duties.
  • Arranging meetings.
  • Booking training courses.


We're sorry!

Our website has detected that you are using an out of date or unsupported web browser (Internet Explorer Version 11 or below).

Please use a modern browser to access our site and revisit us once you have upgraded, thank you.

Download Google Chrome Browser
Download Chrome
Download Mozilla Firefox Browser
Download Firefox
Download Internet Explorer Edge Browser
Download IE Edge