Commercial Assistant - VR/29459

Status: Permanent
Location: Kingseat (Newmachar)
Rate: Available Upon Request

Join a people-orientated, progressive business, driven by values of Excellence, Passion, Integrity and Collaboration.


As Commercial Assistant, your duties and responsibilities are defined as follows:



  • Processing subcontract payments & retention releases every month.
  • Keeping to payment deadlines.
  • Includes chasing subcontractors for updated account details, re-issued invoices and applications.
  • Dealing with payment queries from subcontractors.
  • Raising new subcontract orders and uplifting existing orders.
  • Managing the Builders Profile system.
  • Includes on-boarding new subcontractors. Sending invites and helping subcontractors with any issues that may come up during the on-boarding process.
  • Managing and updating any new requirements submitted by the subcontractors. This includes new insurances, self-billing agreements, Health & Safety, Quality & Environmental certificates/documents.


Assisting Quantity Surveyors:

  • Preparing and sending orders and meeting minutes to sub-contractors for signing.
  • Preparing and sending final accounts statements to subcontractors.
  • Uploading and sending subcontract orders and final accounts to the subcontractors through AdobeSign.
  • Creating and updating subcontractor contract lists.
  • Creating and updating drawing registers for projects.
  • Archiving commercial documents from completed projects.



  • Updating material bulk orders weekly.
  • Updating van allocation sheet and vehicle log sheets.
  • Raising new catalogue POs for site supplies/PPE.
  • Raising new POs for office maintenance/repairs.
  • Dealing with PO queries/uplifts from the Finance Team.
  • Requesting monthly waste reports from skip companies.
  • Ordering new hire vans/fuel cards.
  • Inputting project coding for each purchase and sending onto MD for approval.
  • Holiday cover for Purchasing Manager.


This position is well-suited to applicants with a broad commercial administrative skillset and experience in a similar role.


TMM Recruitment INDSCC

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