Main duties and responsibilities:

• Set up, maintain and administer the electronic document management system in line with internal and client procedures. 
• Issue, receive, log and distribute project documents, drawings and correspondence. 
• Ensure documentation is correctly numbered, formatted and revision-controlled. 
• Maintain accurate document registers, transmittal logs and status reports. 
• Track review and approval workflows, following up on outstanding actions to support project deadlines. 
• Archive superseded documents and ensure project teams can access the current revision. 
• Liaise with Project Managers, Engineers and clients regarding document requirements, formats and submission dates. 
• Compile final handover and close-out documentation, including O&M manuals and as-built records. 
• Support audits by ensuring records are complete, traceable and readily retrievable. 
• Provide guidance to project personnel on document naming, filing and revision procedures. 

Applicants to this role require:

• Previous experience in document control, project administration or coordination, ideally within an engineering, construction or technical project environment. 
• Working knowledge of electronic document management systems and revision control principles. 
• Experience managing high volumes of documentation while working to tight deadlines. 
• A good understanding of quality management and document control best practice; knowledge of ISO 9001 would be beneficial. 
• Strong Microsoft Office skills, including Word, Excel and Teams. 
• Excellent organisation, communication and attention to detail, with the ability to work independently. 
• Availability to start at short notice or immediately. 

TMM Recruitment INDOS