Overview:

Reporting directly to the CEO and CFO, the Executive Assistant will provide comprehensive support to while acting as a key coordination point across the wider organisation. The role combines executive-level administrative support and supervision of an Office Services Coordinator. This position plays an important role in ensuring the smooth running of executive activities, internal communications, board coordination and day-to-day office support services.

Main Duties:

• Provide high-level administrative support, including diary management, meeting coordination and international travel arrangements.
• Prepare presentations, reports, correspondence and board meeting materials while acting as a key liaison between executives and internal and external stakeholders.
• Manage executive expenses, documentation and business support activities, ensuring priorities are handled efficiently and confidentially.
• Oversee office services, including facilities, supplies, equipment, meeting rooms, vendor relationships and administrative budgets.
• Supervise the Office Services Coordinator and support the delivery of company events, town halls and office-wide communications.

Applicants Require:

• A minimum of 10 years' administrative support experience, including at least 5 years supporting Senior Executives.
• Advanced proficiency across Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, SharePoint and Teams.
• Excellent communication, organisational and stakeholder management skills, with the ability to manage competing priorities.
• A high level of discretion, attention to detail and sound judgement when handling confidential information.
• Previous oil and gas industry experience is preferred.

Why Apply?

• Join an established international energy organisation with operations across multiple global locations.
• Work closely with senior leadership, gaining exposure to strategic initiatives and board-level activities.
• Enjoy a varied role combining executive support, office management and stakeholder engagement.
• Be part of a collaborative environment that values initiative, professionalism and teamwork.
• Play a key role in supporting business operations and helping drive organisational efficiency.

TMM Recruitment INDOS