Key Responsibilities (including but not limited to):

• Managing all incoming and outgoing mail and courier services, including mail metering and the coordination of offshore and international shipments.
• Ensuring the ongoing provision and maintenance of coffee services and office consumables, including copy paper in all print areas.
• Overseeing janitorial and cleaning services, ensuring service quality, regular refrigerator and microwave cleaning, and effective vendor support.
• Scheduling, coordinating, and monitoring preventive maintenance programs, reactive repairs, and onsite vendor activities.
• Acting as iOffice system operator, managing, tracking, and closing facilities service requests.
• Supporting office relocations, desk moves, and conference room setups, ensuring minimal disruption to business operations.
• Managing security badge processes, including printing, collection, replacement, and ensuring badges are disabled when required.
• Coordinating and overseeing the installation and removal of holiday décor, working with vendors to meet timelines and safety standards.
• Performing minor repairs and providing hands on support for special office and facilities projects as needed.
• Managing confidential waste and shredding services, including secure collection and disposal.
• Ensuring all health, safety, and compliance elements within premises are appropriately maintained and meet regulatory and company standards.
• Ability to lift and move packages, office supplies and light equipment as required.

Minimum Qualifications/Experience:

Essential:

• Minimum of 2 years’ experience in office services, facilities coordination, or administrative support.
• Experience working with vendors, contractors, and facilities management systems (iOffice).
• Proficient in Microsoft Packages, specifically Excel.

Desirable:

• Working knowledge of SAP and iOffice facilities management systems.
• Understanding of DSE workstation assessment requirements and ergonomic best practice.
• NEBOSH General Certificate or equivalent health and safety qualification.
• Higher Education qualification, HNC/HND within Business Studies or similar.
• Previous Oil and Gas experience.

Behavioural Traits:

• Customer focused mindset with strong verbal and written communication skills.
• Confident individual.
• Strong organisational, prioritisation, and multitasking skills.
• Displays a high degree of professionalism.
• Effective time management and able to prioritise workload.
• In all communications, displays respect for people, culture and traditions.

TMM Recruitment INDOS