Main Duties:

• Coordinating travel and accommodation arrangements for operational and project personnel.
• Preparing reports, workshop routings, document packs and general business documentation.
• Supporting project teams by obtaining supplier quotations and pricing information.
• Raising requisitions and quotation references in line with project requirements.
• Maintaining accurate project records and ensuring documentation is correctly stored and updated.
• Providing document control support to ensure information is managed effectively and compliantly.
• Organising meetings, preparing agendas and recording meeting minutes.
• Liaising with clients, suppliers and third-party providers to support project and operational activities.
• Assisting with the expediting of materials and services through effective communication with internal and external stakeholders.
• Providing general administrative support and acting as a key point of contact for enquiries via phone and email.

Applicants Require:

• Previous experience within an administrative, operations support, project support or document control environment.
• Strong proficiency in Microsoft Office applications, particularly Word and Excel.
• Excellent organisational skills with the ability to manage multiple tasks and competing priorities.
• Strong written and verbal communication skills.
• The ability to build and maintain effective working relationships with colleagues, suppliers and customers.
• Good analytical and problem-solving abilities.
• A proactive and flexible approach to supporting business operations.
• High levels of accuracy and attention to detail.
• A strong commitment to safety, quality and continuous improvement.
• Excellent time management skills and the ability to work both independently and as part of a team.
• A professional, reliable and ethical approach to work.

What’s in it for me?

• A varied role with exposure to both operational and project-based activities.
• The opportunity to work alongside experienced professionals across multiple disciplines.
• A positive workplace culture where teamwork, integrity and high standards are valued.
• The opportunity to contribute to the successful delivery of projects and operational activities within a well-established organisation.

TMM Recruitment INDOS