Main duties and responsibilities:

• Manage the Managing Director’s diary, appointments, meetings and key commitments, prioritising activity to support effective use of time. 
• Coordinate travel, accommodation, events and external engagements when required. 
• Manage correspondence, documentation and information on behalf of the Managing Director, handling confidential and commercially sensitive material appropriately. 
• Organise leadership, departmental and key business meetings, preparing agendas, reports and supporting information in advance. 
• Attend meetings when required, take minutes, maintain action logs and follow up with responsible individuals against agreed deadlines. 
• Liaise with departmental leads to gather updates and reports, coordinate cross-department activity and support clear information flow between teams. 
• Run and maintain departmental and company KPI reporting, including dashboards, trackers and weekly or monthly performance information. 
• Monitor performance against agreed objectives, highlighting overdue actions, areas of concern or matters requiring further review. 
• Maintain a central record of Managing Director priorities, projects, deadlines, milestones and business-critical dates. 
• Support special projects, business improvement initiatives, research, information gathering, business cases, internal communications and management or board reporting as required. 

Applicants to this role require:

• Strong organisational skills, excellent attention to detail and the ability to manage competing priorities and deadlines. 
• A proactive approach, with the confidence to anticipate requirements, work independently and use initiative. 
• Clear written and verbal communication skills, with the confidence to liaise with employees at all levels and follow up agreed actions. 
• The discretion and judgement needed to handle confidential and commercially sensitive information. 
• Commercial awareness and an interest in understanding how different areas of a business operate. 
• Confidence working with data, KPIs and management information. 
• Strong Microsoft Office skills, particularly across Outlook, Excel, Word and PowerPoint. 
• A professional and approachable manner when dealing with customers, suppliers and external stakeholders. 

TMM Recruitment INDOS