Process & Systems Adviser (Supply Chain) - VR/29269

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Status: Temp/Contract
Location: Rubislaw
Rate: Available Upon Request

The Process & Systems Adviser (Supply Chain) is required on a temporary basis until end of January 2025. This requirement is for a reputable, leading oil and gas company, based in Aberdeen with hybrid working available.


The Process & Systems Adviser (Supply Chain) will provide leadership and guidance on policy, processes, compliance, and systems to the Supply Chain as well as ensure the appropriate use of Supply Chain systems and tools and identify opportunities for improvement.


Duties and Responsibilities include:

  • Ensuring the SAP / Maximo access and approval authorisation is correct.
  • Establishing and maintaining procedures to ensure SAP, Maximo and Ariba are being used in accordance with policies and procedures, and ensuring such requirements are communicated appropriately.
  • Developing effective reporting to track key metrics for both compliance requirements and improvement opportunities.
  • Ensuring Supply Chain metrics related to R2P, and electronic invoicing are achieved.
  • Working closely with other departments to establish joint requirements on report and identification of exceptions (e.g., Requisition to Payment (R2P), Customs, Export Compliance) and coordinate within Supply Chain.
  • Liaising with Accounts Payable to ensure all electronic invoices are validated and paid in accordance with payment terms and Outline Agreements (OLAs) details.
  • Providing training materials and knowledge for onboarding new vendors.
  • Being responsible for the Document Records Management procedures for Supply Chain, including appropriate use of SharePoint and Ariba.
  • Ensuring Policies, Procedures, Work Instructions and Training materials up to date for all Supply Chain processes and systems and are complied with.
  • Being to focal point for management of the electronic invoicing portal covering electronic invoice submissions into the ERP system.
  • Providing support to Vendors by ensuring all queries are met satisfactorily whilst providing procurement expertise and SAP / ERP guidance.
  • Being the owner of internal and external relationships required to support and administer SAP, Maximo, and Ariba.
  • Having ownership of Supply Chain Master Data records, including Org Structure, Vendor Master and ShipTo records - required to support R2P, Purchasing, Contracting and Materials Management processes.
  • Ensuring that Outline Agreements (OLAs) covering services, rentals, fabrication (and materials for Well Operations) are in place for appropriate contracts to maximise the use of automatic rate validation and minimise administration spreading through the organisation.
  • Supporting the Contracting teams in ensuring Ariba and OLAs are used effectively and to ensure alignment between existing contracts and OLAs.


Applicants to this role require:

  • Good working knowledge of ERP systems; SAP, Ariba and Maximo.
  • Good working knowledge of Microsoft Office programs.
  • Knowledge of contract creation and management.
  • An excellent knowledge of Procurement / R2P processes and procedures.
  • Strong understanding of Supply Chain, Logistics and processes and key interfaces.
  • Strong analytical and reporting skills.
  • Interpersonal skills that result in teamwork, influence, trust, and relationships.
  • Attention to detail and ability to work to tight deadlines.
  • Be proactive, use initiative, self-driven and result orientated.
  • Strong communication, presentation, networking, collaboration, and well-developed team-working skills.
  • Ability to interface with both internal and external clients at all levels.

TMM Recruitment INDSCC

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